Asst. Manager -HR & Admin (Male)-(Exp: 5.0 to 10 yrs)- (CTC: 4.0 LPA)-Jaguar Land Rover Showroom @Pimpri Chinchwad (Pune)

Posted: 26th May 2023

Client: Jaguar, LAND-ROVER Showroom @Pimpri Chinchwad (Pune)

Job Description:

HR WORK:

 Daily, Weekly and monthly monitoring of attendance of all
the employees in spine system and solving the employee’s
spine query on daily basis and training them and guide
them properly.

 Monitoring the requirement of staff and maintaining the
manpower matrix as per approved by principle company
and discuss with Branch Head.

 Contacting, Interviewing, short listing, and co–ordinating
with the concern HOD and Branch Head for manpower selection.

 Doing the spine on boarding process of joining
formalities, and exit formalities, introduction to all staff,
Company Induction, training and development as per company processes on time.

 Indentifying training needs, arranging trainings,
developing the entire employee team for quality manpower.

 Maintaining employee wise welcome kit & exit Kit record with their job responsibilities.

 Verification of residence and documents, of the new employees.

 Co–ordination with the bank for opening new salary account for employees.

 Co–ordinating with all the employees for understanding
the grievances and internal issues, re–directing the issues
to the concern HOD and solving the same with the help of Branch Head.

 Updating HR calendar daily work, monthly report in HR
Solution software.

 Arrange meetings as mentioned in HR Calendar with their
respective HOD and Branch Head

 Every Saturday spine training programming for executives & ground level staff if required

 Monitoring and maintaining overall employee satisfaction
& Monitoring the discipline behavior, of the employees, work environment, adherence to SOP’s, and reporting to concerned HOD and head HR.

 Educate to employee about company policy and explain them in a positive way

 Checking of salary at the salary period & Issuing notices,
inter office memo, late coming warning letters, and
preparing the documents such as experience letters,relieving letters, etc

 Preparing Appointment letters of the new joinees and
give them within 15 days and confirmation letter after six month as discussed and approved by Branch head.

 Preparation and Finalization of yearly budget for
employee requirement v/s existing employees, salary
structure, etc. and make provision for Gratuity, increment

 Maintain organization chart and manpower matrix on
monthly basis.

 Checking and maintaining records for loans and advances against the salaries.

 Providing left employees details, salary deduction part and addition part after every 25th to spine

 Co–ordinating, with Accounts for submission of PF, PT,
ESIC challan before 15th of every month & For MLWF challan i.e. every year of June & Dec

 Evaluate the employees Performance for appraisal and promotions.

ADMIN WORK

 Everyday in the morning check HR calendar and update
the daily work, fixed asset details, AMC”s etc. in HR solutions software.

 Maintain and monitor monthly budget of water,
electricity, printing & stationery, Tea & Coffee, security & housekeeping etc

 Record of employee’s discipline, uniformity, hygiene,
cleanliness; follow SOPs, rules and regulations relating to dress code as recommended by the company.

 Day–to–day monitoring and inspection of all the tools and
equipments in the premises, workability, repair
schedule, etc. and report to the maintenance in–charge for repairs and maintenance

 Educate to the employees “How to process” requisition,
cash voucher & grievances in spine software 

 Checking Security, Housekeeping, manpower &
attendance and monitor their working and neat & cleanliness.

 Every day Monitor and maintain dealer facilities as mentioned in SSI.

 Maintain Everyday printing & stationery, Housekeeping material register in excel format.

 Processing and joining formalities for new employees,
such as Handing over Joining kit immediately and arranging tailor for uniforms, shoes requirement within 60 days

 100% adherence to all the SOPs related to functioning.

 Maintain stationary, and other related formats and
books as per the consumption and plan to start for digitalization.

 Educate to employee regarding “Electricity Savings” and “Go Green”.

 Comparing compulsory minimum 3 quotations for any
new purchase or repairing work with your “BATNA”(Best
Alternative to a Negotiated Agreement) and discuss with the Branch Head & immediate HOD for approval.

 Preparation of Purchase order, for all the requirements
after co–ordinating with the concern HOD and Authorized person.

 Scanning and preserving all the documents related to
the branch/premises, such as all the warranty cards,
guaranty cards, AMC documents, Invoice copies of all the
machines, tools, equipments, printers, PCs, ACs, Water cooler, Refrigerators, etc.

 Arrangement of monthly meetings, events, camps,
yearly get together, picnic, tour, training programmes,festival celebration, etc. for all the staff.

 Monitoring and reporting to the concern person/HODs
about adherence of SOPs by other employees in the premises.

 Verification of bills related to all above purchases and work conducted.

 Maintain and solve Legal compliances and inspections of the company.

 Monitoring and maintaining overall employee satisfaction.

 Monitoring the discipline behavior, of the employees,
work environment, adherence to SOP’s, and reporting to concerned HOD and Head Admin.

 Maintain employee assets (uniform, shoes, car, mobile,
laptop, sim card etc) in spine system

3) Adherence to SOP
Adherence to SOP will reflect in the following areas
 Maintain cleanliness and Hygienic condition, healthy environment in the workplace.
 Highest staff satisfaction in terms of workload and working environment by proper manpower
tilization.
 Target Achievement of maximum employee retention @90%.
 Target achievement in appointing quality manpower.
 Accuracy in attendance, maintaining records, formalities, etc.
 Target achievement in procurement of required stationary, machinery, tools and equipments.
 Identifying new vendors / suppliers, for quality, price and delivery.
 Daily, Weekly & Monthly reporting to HODs as per the format and requirement.
 Monitor utilization of paper, carbon papers, stationary, water consumption, electricity paper,
consumption, other consumables used in the workshop processes such as cotton waste, oil
polish plastic covers, paints, thinners, etc.
 To keep watch and note of employees involved in bad habits.

4) Others
 Adherence to Company norms related to HR & Administration.
 Arranging monthly review meetings with HODs, etc. for all concerns.
 To maintain harmony within the department and co-ordination with other departments.
 Taking approvals for purchases related to Admin, Bill checking, approvals etc Monitoring and
Optimize utilization of papers and stationery
 To maintain self health and safety during working hours.
 To adhere to company rules and regulations pertaining to Safety and Environment.
 Make at least 2 success stories in a month for organization savings.